Managing Your Training and Compliance

Keeping up with your organization’s training and compliance isn’t just about checking boxes. It’s about creating a safe, healthy, and compliant workplace. It also helps demonstrate due diligence if an incident or audit ever occurs.

Think about these questions:

• Can you easily show an inspector or auditor all completed training records?
• Do you know who needs First Aid training and when theirs expires?
• Are certificates from training providers stored in one place?
• How do you assign training to new employees or those changing roles?
• How do you track onboarding, and policy signoffs?
• How do you remind team members when their training is due?

If your answer is “I’m not sure” or you rely on spreadsheets, calendar reminders, or posted notes — it might be time for a better solution.

The Challenge of Managing Compliance Manually

Many organizations still track training in spreadsheets or shared drives. While this might work for a small team, it becomes time-consuming and error-prone as staff, sites, or regulations change.

Spreadsheets don’t send reminders, track expiry dates, or ensure that everyone has the correct version of a policy. As requirements evolve, manual methods often lead to missed renewals, outdated information, and extra stress before audits.

A digital Training and Compliance System removes the guesswork. It automates processes, centralizes information, and ensures every employee has the training and documentation they need — exactly when they need it.

What Is a Training and Compliance System?

A Training and Compliance System is a digital platform that helps organizations manage, track, and report on training and safety requirements.

It keeps everything in one place, from internal programs like onboarding and SOP reviews to required courses such as WHMIS, Workplace Violence, Harassment and Bullying, and Worker Awareness. It can also track external training such as First Aid or other industry-specific certifications.

A good system should include tools to manage policies, manuals, and forms — helping you keep your safety documentation organized and up to date.

The F.A.S.T. Rescue Training and Compliance System

As a leader in the safety and compliance space, F.A.S.T. Rescue offers a comprehensive online Training and Compliance System that helps organizations stay organized, compliant, and audit-ready.

This easy-to-use platform brings together the tools you need to manage all aspects of training and compliance, from onboarding to certification tracking.

Key Features

• Course Catalogue – Access over 300 ready-to-use online courses, including provincial-specific versions. Many courses are also available in French to support bilingual workplaces.
• Course Developer Tools – Create and assign your own onboarding or custom training.
• Training Profiles – Automatically assign training based on each person’s role, department, or location.
• Automated Notifications – Get alerts for expired or upcoming training and send reminders automatically.
• Document Libraries – Manage policies, SOPs, manuals, and forms in one secure place.
• Reports and Dashboards – Employees can view their own status; managers run reports to see organization-wide training and policy signoffs.

How It Works

Here’s how the system helps you answer the questions we started with.

Tracking and Reporting

Need to show an inspector your training records? No problem. Managers can apply filters by course, location, role, or department to generate Training Reports in popular formats such as Excel, CSV, or PDF. These reports provide clear visibility into training completion and expiry dates across the organization. Certificates can be stored in the system and can be accessed whenever needed.

Managing Certifications and External Training

For in-person or externally delivered courses such as First Aid or other certifications — the system lets you record and track completion details. Once uploaded, expiry dates are automatically monitored, and reminders are sent when renewals are due. This ensures all certifications remain current without relying on manual follow-ups or spreadsheets.

Onboarding and Role Changes

When you add a new employee or someone changes roles, the system automatically assigns the right training based on their profile. You can even create your own onboarding modules using the Course Developer tool.

Policies and Documentation

Use the Libraries module to assign policies, SOPs, and manuals to team members. You’ll always know who’s reviewed and signed off — keeping your organization audit-ready and compliant.

Reminders and Notifications

Set up automated reminders to alert users before training expires or to follow up on incomplete courses. The timing can be customized to match your organization’s needs. Department admins can also receive copies of these reminders for easier oversight.

Online and Mandatory Training

Access a wide range of ready-to-use online courses, including required programs such as WHMIS, Workplace Violence, Harassment and Bullying, AODA, Worker Awareness, and Supervisor Awareness. All your mandatory training can be managed in one convenient system saving time and reducing administrative effort.

Why Digital Systems Improve Accountability

Digital systems make accountability simple. When everything is stored in one place, supervisors can quickly confirm who has completed training, and employees can access their certificates at any time.

Automated tracking ensures no one slips through the cracks — a major advantage during inspections or audits. It also reduces paperwork, prevents lost records, and builds a clear picture of organizational compliance over time.

The Canadian Context

Canadian workplaces face unique compliance challenges, with federal and provincial requirements that differ across regions.

A well-structured Training and Compliance System makes it easy to assign courses specific to each province, monitor expiry dates, and maintain accurate records for regulators. This ensures your organization meets all its obligations no matter where your employees work.

Why It Matters

A Training and Compliance System saves time, reduces paperwork, and ensures every worker is qualified, safe, and compliant. It simplifies your processes and provides peace of mind knowing your records are always current and accessible.

Whether you manage a small business or a large organization, having one centralized system helps you stay on top of training, documentation, and compliance without the stress.

Imagine This Scenario

An auditor walks in tomorrow and asks for proof that all staff have completed WHMIS and First Aid training.

With a Training and Compliance System, that information is just a few clicks away,  complete with certificates and expiry dates. No scrambling, no guessing, just confidence that your organization is ready at any time.

Ready to Get Started?

Simplify your training and compliance management today.

Contact F.A.S.T. Rescue — we’ll learn about your needs and help design a solution that works for your organization.